OVERVIEW

The roles and responsibility of the Municipal Manager includes being the accounting officer for the purposes of financial management and accountability. Five departments or directorates report to the Municipal Manager:

Mr. MB Khali
Municipal Manager

Email Address: mm@uphongolo.gov.za

                        : khalim@uphongolo.gov.za

Tel number: 0344131223

 

Performance Agreement

Corporate Services, which is chiefly responsible for secretariat and customer care, property and amenity services, legal services, human resource management and ICT.

Financial Services, which is responsible for expenditure, income and budget functions of the municipality.

Community Services, which is responsible for Protection Services, Fire and Disaster Management, Parks and Recreation and Library Services.

Technical Services, which is responsible for roads, refuse sites and cleaning, civil works, electrical engineering, water quality and control, building control and infrastructure maintenance.

Economic Development and Planning, which is responsible for Integrated Development Planning and Local Economic Development, performance management, and development planning and integration.

The Executive Department also focuses on the following:  

INTERNAL AUDIT

• Strategically manage and control the key performance and result indicators associated with Internal Audit and Risk Management of the Municipality
• Provide an independent appraisal of the adequacy and effectiveness of financial controls.
• Develop and implement a risk-based audit plan and internal audit program for each financial year
• Provide assurance regarding the effectiveness and efficiency of the organisational performance management system
• Advise the accounting officer and report to the Audit Committee on the implementation of the internal audit plan
• Liaise with the external auditors and other role players 

COMMUNICATIONS UNIT

Manages all formal communication from the municipality to relevant (internal and external) stakeholders to ensure that the image of the municipality is enhanced.

RESPONSIBILITIES

Provide information for communities in the form of brochures, loud hailing, websites, meetings, and other printed or digitalised material.

• Maintain the municipality's website.
• Advertising and Press releases.
• Internal communication.
• Explain our municipality’s mission, combine our visions and values into a cohesive message to our stakeholders and;
• To disperse the information throughout the organisation through written or verbal communication.

SPORTS AND RECREATION

The municipality is responsible for the provision for sport and recreation in terms of the South African Sport and Recreation Act 118 of 1998.

RESPONSIBILITIES

• Creation of new sport facilities
• Promotion and development of sport and recreation
• Coordinating of sports activities with local federations
• liaising and working with relevant organisations or agencies including youth services, schools, clubs, sports coaches and sports councils

 

PUBLIC PARTICIPATION

RESPONSIBILITIES

• Regular sharing of information on the state of affairs of the Municipality through consultation with Community Organisations and Traditional Leaders Public Participation is located in the Office of the Speaker and is implemented through the Community Participation Policy. Ward Committees operate within the guidance of the Ward Governance Policy to facilitate the process of community engagement. The responsibility of the Public Participation Unit amongst others include:
• Management and monitoring of Ward Committees functionality;
• To organise, promote and encourage community participation in the municipal processes;
• To co-ordinate community outreach programmes; and
• To co-ordinate with sector departments all community participation programmes.
• Special Programmes

PERFORMANCE MANAGEMENT SYSTEM

RESPONSIBILITIES:

• Performance Management Systems as prescribed in the relevant legislation. This is a cross-cutting function that assesses performance of all departments and managerial staff
• Compliance monitoring
• SDBIP Reporting: Service Development and Budget Implementation Plan, which monitors and measures the operational and capital expenditure in execution of the Integrated Development Plan and other non-financial activities

INTEGRATED DEVELOPMENT PLANNING

RESPONSIBILITIES:

The purpose of this department is to manage, monitor and ensure the development and effective implementation and monitoring of the Integrated Development Plan (IDP). An IDP, adopted by council of a municipality, is the key strategic planning tool for the municipality.

As one of the key departments in the municipality the IDP section has many responsibilities that are linked to the success of uPhongolo Municipality. Some of the department’s key responsibilities are: Manage and coordinate the process of developing, implementing, monitoring and reviewing the Integrated Development Plan (IDP); Monitoring and overseeing the alignment of sectoral plans with the IDP; ensuring that the municipality gives effect to and conducts its affairs in a manner which is consistent with the IDP and achieves the strategic development priorities and objectives as reflected in the IDP. This then ensures that the IDP is compliant with legislated requirements, strategic and integrated; and linked to the resources of the municipality.

Ultimately, the IDP is agreed between local government and residents of uPhongolo municipality, and thus a fine balance needs to be struck in allocating scarce resources.